UNA Finance Manager (Mat Leave Replacement)

Job summary

The University Neighbourhoods Association (UNA) approximates a municipal setting for residents living within the UNA neighbourhoods on the UBC campus. The UNA delivers services normally delivered by a municipal government and promotes the creation of a vibrant, sociable, safe and diverse and sustainable residential community at the University of British Columbia.

The UNA is seeking an experienced Finance Manager to join the team to cover a maternity leave. The Finance Manager’s primary responsibility is ensuring organizational effectiveness by providing leadership to the organization’s financial functions. This position will contribute to the UNA’s long-term operational excellence by planning, organizing, evaluating and optimizing the business operations of the UNA.

Job Responsibilities

Financial Management
  • Manage the financial planning and budget process to ensure overall business viability of the UNA;
  • Align annual budget with long term financial goals of the UNA;
  • Perform variance analysis of budget vs. actual financial results, communicate relevant findings to appropriate staff and committees;
  • Review, prepare and present financial statements/reports, executive summaries, and financial feasibility studies;
  • Coordinate and manage year-end financial audits;
  • Prepare financial reports for the Annual General Meeting;
  • Evaluate financial reporting systems, accounting procedures and make recommendations for changes to procedures, operating systems, budgets and other financial control functions to the Executive Director;
  • Provide strategic advice and support to the Board, Executive Director and applicable committees/meetings (e.g. AGMs) on UNA finance related matters;
  • Ensure compliance with accounting standards for non-profit organizations;
  • Ensure compliance and timely filing with tax authorities and other governing bodies;
  • Supervise, train and delegate responsibilities to junior accounting staff;
  • Implement effective internal controls over revenues, payments, payroll, and cash handling;
  • Oversee the administration of payroll, including ensuring timely payment to employees, benefits administration, correct reporting and timely payment of source deductions and WCB, accurate T4/T4A reporting, and ROE submission;
  • Maintain and improve financial record keeping in accordance with CRA requirements and LGMA standards;
  • Administer company bank account, including making deposits, paying Visa, GST, and payroll source deductions, and monitor available account balance.
Corporate Governance
  • Ensure effective UNA business operations via on-going assessment of organizational operations, processes, and programs;
  • Utilizing information obtained from business operations assessments to propose, plan and implement strategies that improve the financial viability of organization-wide operations;
  • Provide strategic advice and guidance to the Executive director on UNA administrative policies and procedures;
  • Develop and implement administrative processes and training programs for staff, relating to records management, finance, human resources or other administrative services.
Project Management
  • Manage the financial planning and development of new programs and projects (e.g. communications and community engagement projects);
  • Develop the financial elements of project charters for UNA initiatives;
  • Manage special projects as directed by the Executive Director (e.g. conducting research, compiling data, preparing reports and presentations).
Additional Duties
  • Other projects and duties as assigned
Qualifications and Skills
  1. Requires an undergraduate degree, preferably in Commerce or Business Administration;
  2. CPA designation or equivalent designation is desired;
  3. 4 - 6 years of experience at a professional level in business administration, finance or administrative services in non-profit organization or municipal setting;
  4. Strong understanding of day to day accounting functions of a small to medium sized business;
  5. Experience in financial management and financial reporting with demonstrable financial and analytical skills;
  6. Strong interpersonal, organizational, communication, and problem solving skills;
  7. The ability to multitask and manage changing priorities under tight deadlines within a dynamic work environment;
  8. Ability to maintain confidentiality in a politically sensitive environment;
  9. Ability to exercise independent judgment and decision making;
  10. Ability to provide effective team leadership and to undertake all facets of training and supervising staff;
  11. Proficient in MS Office, and database management skills (e.g.MS Access);
  12. Expert skills in Sage50 other applicable industry recognized accounting software.
  13. Has an excellent command of English, and the ability to speak multiple languages is an asset;
  14. Has excellent written, verbal, interpersonal, and presentation communication skills.
Particulars of Job
  • Position reports to the Executive Director
  • Supervises Accounting Assistant
  • Occasional evening and weekend work is required when coordination with committees, community partners and events occur during non-regular business hours
  • Posting end date: March 3, 2017
  • Start date: April 3, 2017
  • End date: April 27, 2018
  • Salary range: $62,000 – $66,000 annually plus extended health benefits
  • Send cover letter and resume in confidence to

Location: Vancouver, BC
Region: Lower Mainland
Professional Categories: Financial Administration
Posted: February 16, 2017, 2:14 pm
Expires: March 3, 2017, 4:30 pm