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Posted: Monday, September 26, 2016

Infrastructure Planning Grant Program - Summer 2017 Intake

Ministry of Community, Sport and Cultural Development
Infrastructure Planning Grant Program - Summer 2017 Intake

The Infrastructure Planning Grant Program (Program) assists local governments in developing sustainable infrastructure that will improve public health and safety, protect the natural environment and strengthen local and regional economies.

Amount of Grant
The Province will provide a maximum grant amount of $10,000 for approved projects and each approved grant amount is arrived at through a formula as illustrated below:

Approved Eligible Project Costs
Provincial Grant First $5,000 of costs or less 100% of approved costs
Next $10,000 or less 50% of approved costs
For approved eligible costs over the first $5,000, this portion will be calculated at 50% funding for the remaining approved eligible costs up to a maximum total grant amount of $10,000.

The following example shows how the formula works:
Total Incurred Approved Eligible Costs = $8,000
Formula: Approved Eligible Project Costs Provincial Grant 100% of the first $5,000 of costs $5,000 50% of the remaining $3,000 $1,500
Total Provincial Funding (Grant Amount) = $6,500

Application Review and Selection Criteria
Project selection criteria are focused on the principles of sustainability. Projects are evaluated using different rating schemes based on project type. Those applications that effectively demonstrate how they are able to meet the selection criteria will have the greatest opportunity in being considered for approval, as well as those projects that will lead to a capital project or assist in the dissolution of an existing water system.

Additionally, applications need to clearly describe how the project will provide economic, social and environmental benefits such as:
  • Cost savings and lower tax burden for residents and businesses;
  • Improved public health and safety;
  • Reduced ecological footprint and enhanced environmental protection;
  • More efficient use of infrastructure and natural resources;
  • Reduced operating costs; and,
  • Improved community sustainability.
Generally, criteria used to review and rank applications are based on the following objectives:
  • Public health and safety;
  • Environmental protection and enhancement;
  • Sustainable planning, design and management;
  • Asset Management;
  • Energy efficiency and greenhouse gas emission reductions;
  • Best management practices;
  • Innovation and new approaches;
  • Efficient use of infrastructure and other resources;
  • Conservation and demand-side management approaches; and,
  • Leadership in sustainable environmental management.
Eligible Applicants
An eligible applicant is a local government, defined as a municipality or a regional district. Local governments can submit applications on behalf of improvement districts, registered utilities or other small water systems and should include the letter of request from that organization. 2.2.

Eligible Projects
The Program supports a range of initiatives related to improving water, sewer, drainage and other environmental infrastructure. Eligible projects are those that promote sustainable infrastructure including, but not limited to:
  • Plans Studies Water Conservation Plans
  • Infrastructure Condition Assessments
  • Water Master Plans
  • Economic Evaluations of Universal Water Demand
  • Management Strategies
  • Asset Management Plans
  • Innovative Pilot Projects and Capacity Building Programs
  • Liquid Waste Management Plans
  • Wastewater Reclamation and Water Reuse Studies
  • Integrated Resource Recovery
  • Integrated Stormwater Management Plans
  • Water Audits and Development of Water Demand Management Strategies
Ineligible Projects Applications will be deemed ineligible if the following exists:
  • has already begun prior to the submission of the application;
  • for a proposed privately owned development;
  • considered routine maintenance or repair;
  • modelling or GIS based projects;
  • water main/pipe testing; and,
  • recreation/park plans.
Eligible Costs
Eligible costs are all direct costs properly and reasonably incurred in relation to the proposed project. Eligible costs include:
  • consultant fee (e.g. travel costs, engineer assessment of phasing of project);
  • local government staff time (for projects using in-house resources); and,
  • in-kind contributions.
For projects that involve in-kind contributions or are to be directly carried out by local government staff:
  • a detailed cost estimate must be submitted with the Application Form;
  • cost estimates must identify the charge out rate for each participant:
    • fair market value costs;
    • time commitment for each task; and,
    • outline each participant’s role (e.g. project manager, coordinator) and their qualifications pertaining to the project.
    • Eligible costs are net of any contributions from other grant programs. Approved funding will be calculated once all other grant contributions have been deducted from the total cost of the project.
Ineligible Costs
Ineligible costs are:
  • administrative overhead charges (e.g. office salaries, wages and commissions, office supplies, administration travel and entertainment.);
  • local government staff time for general administration of a project (e.g. reviewing consultant’s report, filling claim forms);
  • capital project cost (e.g. construction costs, purchase of land or buildings or equipment used in the production of goods or in the rendering of services);
  • routine maintenance and repair costs;
  • GST (as of February 2004, municipalities receive a 100% federal government rebate on GST paid)’ • costs incurred prior to the date of application; and,
  • local government staff time or consultant fees for completing grant applications.
Application Process
Application Guidelines
Required Materials: Completed Application Form (should not exceed four pages in length); and, Signed Certification Form.

Full and Accurate Information Applicants are responsible for ensuring that full and accurate information is submitted to the Ministry and any applicable supporting information has been submitted. If a question is not applicable to the project, provide a brief explanation. If you have already sent information to the Ministry, such as a detailed work plan or consultant's proposal, it is not necessary to re-submit it, however, do make reference in your application that this material has already been submitted including the date of submission.

Supporting Documentation It is recommended that applications are submitted with supporting documentation in order to provide additional information for assessment. Though not mandatory, applications should be submitted with a work plan. This could be the project’s terms of reference or a consultant’s proposal. Some examples of other supporting documentation include, but are not limited to, the following:
  • Council or board resolution supporting the project;
  • Letters of support and/or documentation demonstrating support from relevant regulatory agencies such as local Health Authorities, Ministry of Environment, Department of Fisheries and Oceans Canada;
  • Letters of support from community groups, stakeholders and partner organizations;
  • Copies of pertinent sections of any long term plans (e.g. Regional Growth Strategy, Official Community Plan, Liquid Waste Management Plan);
  • Copies of any applicable bylaws that directly support the project (e.g. Rainwater Management Bylaw, District Energy Bylaw, Water Conservation Bylaw, Low Impact Development Bylaw); and,
  • Reference to any guidebooks or best practices that form the basis of the project (e.g. AMBC Asset Management Roadmap, B.C.’s Stormwater Planning Guidebook, Master Municipal Construction Document Association’s Green Design Guidelines);
Where to Apply
All completed application packages should be emailed to the Ministry of Community, Sport and Cultural Development at: Though an electronic version of the Application Package (e.g. application and supporting documentation) is preferable, if you are unable to submit via this format, then a hardcopy can be mailed to the Ministry.

How to Apply

Step 1:
Download both the Application Form and the Certification Form from the web at:

Step 2: The Application Form is a protected Word® Document which should be completed electronically. Please note that the area below each question will expand as necessary to provide additional space to answer a question. Each question must be answered in less than 200 words.

Step 3: Save the completed Application Form with the following filename format using the applicant’s name, then IPGP (acronym of the Program) and date completed (yymmdd).
For example: Tahsis_IPGP_070120.doc

Step 4: If applicable, prepare and copy any supporting documentation that will be submitted with the Application Form (e.g. work plan, consultant’s proposal, council resolution). Supporting documentation can be submitted in portable document format (PDF).

Step 5: Complete the Certification Form, then print, sign and submit in portable document format (PDF) along with the completed Application Form and any supporting documentation by email to the Ministry of Community, Sport and Cultural Development at:

By signing the Certification Form, the applicant is certifying that the information contained in the application is correct and complete. Mailed hardcopies will also be accepted. Once all required materials have been received by the Ministry, an email will be sent notifying applicants that their application package is complete and eligible for assessment. 

Summer Intake Deadline: July 12, 2017

Click Here For The Application Guide

Contact Name: Ministry of Community, Sport and Cultural Development
Contact Phone: 250-387-4060
Contact Email:
Subject Area(s): Public Works - Other, Planning and Development, Infrastructure
Last Reviewed: April 6, 2017, 8:57 am
Deadline: Wednesday, December 31, 1969
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