CANADIAN ASSOCIATION OF MUNICIPAL ADMINISTRATORS
2025 ANNUAL NATIONAL CONFERENCE
EXHIBITOR TRADESHOW REGISTRATION

Mont-Tremblant, QC
May 26 - 28, 2025

Select Form Type:
Registration Information
Date:
May 26 - 28, 2025
Location:
Fairmont Mont Tremblant Hotel
3045 Chem. de la Chapelle
Mont-Tremblant, QC
Payment:
Payments will be accepted by credit card only.
Acceptance:
Exhibitor registration and payment must be completed online. To reserve your booth, please complete the registration form below. Payment by credit card is required to complete registration. You may make changes to name tags and order additional meal and event tickets in the Exhibitor portal.
Floor Plan:
Floor Plan
Refund Policy:
On-line payment must be made to secure a booth. If payment is not received at the time of registration, the booth will be released.
  • If an Exhibitor withdraws, an administration fee of $250.00 will be charged, if notification of withdrawal is given in writing on or before January 31, 2025
  • If an Exhibitor withdraws, an administration fee of $500.00 will be charged, if notification of withdrawal is given in writing on or before February 28, 2025.
  • No refunds will be offered for withdrawal notices received after February 28, 2025
  • No refunds or credits will be given for any additional meal/event tickets or name tags purchased.

Instructions

  1. Through this form, exhibitors may register and pay for the booth.
  2. Complete the entire on-line form. Fields marked with * are required.
  3. Once the form is complete, click the "Register" button at the bottom of this page.
  4. After clicking “Register”, your registration will be confirmed and accepted by e-mail.
If you have questions, please contact Alisha Bainbridge-Trites at 506-282-3161 or [email protected]
If you experience any difficulties with this form, please contact CivicInfo BC at 250-383-4898.
General Information
Organization Information

Will be listed in all promotional and marketing materials.

(75 words maximum)

Primary Contact Person

Social Media
This will allow us to share information about your company with our followers.

@

Logo
Please attach a High-Resolution (300 DPI) Logo file. Web Images are only 72 dpi and are not suitable as it will appear blurry and not print clearly. Adobe Photoshop file saved as .TIF, .EPS, or .JPG (B&W or Color, 300 dpi), Illustrator or FreeHand file saved as .EPS (B&W or Color, Fonts need to be outlined, Vector Image) are acceptable. Microsoft Word or Excel documents are NOT acceptable. MUST BE ATTACHED TO COMPLETE REGISTRATION.

Booth Space
TYPE OF EXHIBITOR BOOTH/EXHIBITOR CATEGORY PRICE
Premium Booths 30-34 are 10' Wide x 8' Deep
Regular Price $5250 + tax
Business Partner Price $4800 + tax
Regular Booths 1-29 are 10' Wide x 8' Deep
Regular Price $3750 + tax
Business Partner Price $3500 + tax
Micro Booths: A1-L1 and A3-I3 (Micro booths are limited to two attending exhibitors.)
Regular Price $2150 + tax
Business Partner Price $1900 + tax
 
Floor Plan 
SELECT personid, organization, booth, DATE_FORMAT(datereg,'%d %b %Y %r') as datereg FROM cama_exhibitor_2025
								WHERE personid > 0 AND regtype ='EXHIBITOR' AND regid=9386 AND paid='YES' ORDER BY booth, datepaid, datereg, lastupdated;
Exhibitor Package
What's Included with your Booth Rental?
The Trade Show promotional program has been developed to include an opening reception, conference refreshment breaks, door prize draws and is designed to encourage delegates to visit the Tradeshow on multiple occasions. Your participation as an Exhibitor includes:
  • Draped booth in the exhibit area (8-foot-high back drapes and 36-inch high draped side divider) for Premium and Regular Booths only. Micro booths do not have draping.
  • One 6’ skirted table and two padded chairs for Premium and Regular Booths. Micro booths have one high top bistro table and two stools.
  • Electricity: Each booth includes one 700-watt duplex outlet. If additional power is required, please consider purchasing extra electricity capacity to meet your needs through Encore. Please note that while we are thrilled to offer this amenity this year, this inclusion may not be guaranteed at future events.
  • An "Exhibitor" pass for two representatives staffing your booth. Each exhibitor pass includes two breakfasts and two lunches and access to the hospitality suites. Additional passes can be purchased for $200.00, for select exhibitor categories, each up to a maximum of three additional per booth which also include two breakfasts and two lunches, and access to the hospitality suites. Name tags must be worn to all events. Entry may be denied if your name tag is not visible.
  • Delegate list (with delegate title, municipality and Province) will be available mid-May 2025.
  • Company logo and web hot link from the CAMA website to exhibiting organizations.
  • Exhibitor logo, name and booth number for the tradeshow on the mobile app. This allows delegates to find the booth from the mobile show guide.
  • Highlights from the Conference, with special recognition to exhibitors, will be featured on the CAMA web site, in e-Brief and through social media tools.
Exhibitor Golf Participation, Meal & Event Tickets and Namebadges

Participate as a Golfer

The cost per participant includes green fees, the use of the driving range, the use of a shared power cart, a hot breakfast buffet and a hot lunch.

  • Affiliate CAMA Members (Non-Municipal) / Business Partners - $305.00 + tax
  • Non-Members (Non-Municipal) - $315.00 + tax
  • Golf club rentals will be available for $75.00 + tax.


Social event tickets

Breakfasts, lunches, and access to hospitality suites is included with each exhibitor namebadge. However, all social events require the purchase of additional tickets which are non-refundable (see below for options).

Choose from the following individual ticket options:

Event Cost Per Ticket
Casual Night Out $130
President's Dinner $140
Additional Exhibitor Namebadge (not available for micro booth exhibitors) $200

The above-noted pricing for individual tickets will be in effect until May 9, 2025.
No tickets will be available for purchase on site.

Golf Tournament Hole Sponsor Opportunities

CAMA's Golf Tournament is a popular event with approximately 80 delegates taking place at the Le Maître Golf Course on Monday, May 26, 2025 from 7:30 a.m. to 2:30 p.m.

Hole Sponsor - Cost: $250.00
  • Company name on sign at one hole on the course.
  • Verbal mention of sponsor during Golf Luncheon and on signage at the clubhouse.
 Hole Sponsor - Cost: $500.00
  • Company name on sign at one hole on the course.
  • Opportunity to set up product sampling, demonstrations, etc. at the hole and be staffed by sponsors/company employee(s).
  • Verbal mention of sponsor during Golf Luncheon and on signage at the clubhouse.
  • Tickets to attend the Golf breakfast and luncheon with players are available at an additional cost.
 No, Thanks

Think Outside The Booth Sponsorship Opportunities
Build Your Brand Beyond Your Booth!

Increase your exposure at the 2025 CAMA Conference and Exhibitor Tradeshow. A wide range of branding, sponsorship and advertising opportunities are offered to help you make an impact on attendees and some are included below.

Contact Jennifer Goodine, CAMA Executive Director to discuss your strategy for making the most of your presence at the Conference – [email protected] or 506-460-2135.

 

Drink Tickets
$500.00 for a pack of 25 drink tickets.

Purchase drink tickets to hand out to delegates for use at the Welcome Reception on Monday, May 26 (6:00p.m. to 9:00 p.m.). Tickets will be good for beer, wine and soft drinks and will include your company logo.Must be purchased in advance no later than May 1. Price: $500.00 for a pack of 25 drink tickets.

 

 

Lead Retrieval Registration

New for 2025! Purchase a lead capture licence for members of your team for $150 per person. The lead capture tool from EventMobi allows exhibitors to easily collect, qualify, and manage leads during the CAMA Conference. It integrates seamlessly with smartphones, enabling the quick scanning of attendee QR codes. Exhibitors can add notes, set follow-up actions, and access real-time data through an intuitive dashboard. This tool enhances lead management by offering customizable qualifiers and instant export options, ensuring that exhibitors can maximize their ROI by streamlining the lead capture process. Purchasing the lead capture tool also gives you exclusive access to your exhibitor portal in the EventMobi app to customize your exhibitor profile on the app

Payment Information
exhibitor fees:
$
$
$
Namebadges and Tickets:
$
$
$
Golf Tournament and Rentals:
$
$
$
Golf Tournament Hole Sponsorship (Tax exempt):
$
$
$
Drink Tickets (Tax exempt):
$
$
$
Registration Desk Partnership (Tax exempt):
$
$
$
Conference Mobile App Partnership (Tax exempt):
$
$
$
Lead Retrieval:
$
$
$
Website Advertising:
$
$
$
Subtotal:
$
Taxes (GST/QST: #1215512971TQ0001):
$
Total Payment Due:
$

Disclaimer: Event Organizer is responsible for the determination, collection and remittance of any applicable taxes on event registration fees.

Need Assistance?

Please contact the Event Administrator.

Alisha Bainbridge-Trites
Phone: 506-282-3161
Email: [email protected]