Bids & Tenders

Esquimalt Road Active Transportation Improvements & Underground Utility Renewals

RFP NO. ENG 24-01

The Township of Esquimalt (Township) is inviting qualified engineering consultants (Proponents) to submit proposals to provide engagement support, detailed design, cost estimating, tender preparation and support, contract administration, and inspection services for protected All Ages and Abilities (AAA) quick build cycling facilities and underground utility renewals on the Esquimalt Road corridor in Esquimalt.

The successful bidder (Consultant) will then enter into the Professional Services Agreement (see Schedule K) with the Township.

Closing Date:  June 26, 2024 at 2:00pm local time

All enquiries should be written and directed to:
Charles Davie, AScT, MMCD CCA
Manager of Engineering
Email: [email protected]
Telephone: 250-414-7147
Inquiries can be made up to 2:00 p.m. local time on June 20^th, 2024.

Proposals are to be submitted by email to:
Charles Davie, AScT, MMCD CCA
Manager of Engineering
Email: [email protected]

Proposals will be clearly laid out to address the items listed below:

• Title page:
  • Reference the RFP number and title, the firm’s address, the name and number of the contact person and the date of the Proposal.
• Table of Contents
• Section 1 - Understanding and Methodology:
  • The Proponent will outline their understanding of the scope of work and how they will deliver this work, including the following:
    • Clear understanding of the objectives and expected deliverables
    • Proposed methodology for each Phase of the deliverables
    • Preference will be given to Proponents that identify efficiencies and demonstrate an understanding of the corridor, including challenges and opportunities
    • Innovation and value-added services will be considered an asset
• Section 2 - Schedule:
  • Provide a schedule that shows completion of the work based on the work plan and methodology provided.
  • Preference will be given to Proponents that meet key milestones and have a shorter duration schedule, if they can demonstrate the capacity and methodology to achieve these results.
• Section 3 – Key Staff Qualifications and Roles:
  • The Proponent shall provide information on key individuals that will be undertaking this Work and their capacity to complete this Work. This information should highlight how the various individuals will be involved in the Project and their relevant experience. Preference will be given for individuals with directly related experience.
  • Capacity of key staff and level of involvement of specialists and experts will be a consideration during scoring.
  • If a sub-consultant/contract is to be utilized, this information should also be supplied.
  • The Consultant shall also provide a brief corporate profile, covering the company’s history, office location(s,) the corporate operating philosophy, etc.
• Section 4 - References:
  • Provide a minimum of 3, maximum of 5 selected projects. Preference will be given to Proponents that demonstrate past projects that are similar to this project and demonstrate the Proponent’s suitability.
  • Each reference shall contain the following:
    • Name of the contact person.
    • Position of contact person held in the previous project
    • Phone number and email address
    • Project name/description/cost of project
    • Name and role of relevant key staff listed in Section 3
• Section 5 – Fee Proposal:
  • Provide a fee proposal for the required scope of work to complete the deliverables, including rates for the personnel identified in Section 3, a breakdown of hours, and information on all additional rates such as office charge, administration, disbursements, travel (etc.).
  • At a minimum, the fee proposal should be split by project and align with the three Stages and deliverables listed in this RFP.
• Section 6 - Insurance:
  • Provide information that details the Proponent’s ability to secure insurance that meet the requirements of the request for proposal.