Detachment Clerk II

(Casual)
Public Safety and Social Development Department

Overview
The successful candidate will be responsible class assists management to achieve an efficient operation at the Chilliwack Community Police Office by providing reliable performance in all clerical duties, observing the sensitivity of the position and complying to all acceptable security practices and municipal policies.

Job Duties:

• Perform a variety of clerical, typing and receptionist duties requiring moderate complexity and responsibility.
• Assist the police by taking complaints from the general public and processing the complaint by creating an operational file; assigning the applicable Statistic code to the occurrence; reviewing the electronic file for accuracy and completeness; complying with requests from the police to enter related operational file data onto various related police computer programs.
• Complete all reports as assigned and process Criminal Record checks from the general public as directed. The incumbent will be required to serve subpoenas to witnesses on request and liaise with Court Services to notify or cancel police members and support staff on attending scheduled court cases.
• Liaise with Court Services, Crown and outside police agencies to ensuring the integrity of all police records and systems.
• Responsible for securing petty cash and perform accounting and bookkeeping transactions as applied to the police operations.
• Ensure all accounting and bookkeeping records are maintained in acceptable and recognized procedures.
• Arrange for funds to be available in highly sensitive investigations with approval from the officer in charge.
• Process deposits and user fees on request.
• Carry out audits on request.
• Work with outside agencies in the release of operational file information complying with the Privacy Act and Freedom of Information Act as well as police Memos of Understanding in effect.
• Ensure all incoming correspondence is matched up with the operational file; and that operational files are pulled and forwarded on request.
• Ensure data entry error reports on kept up-to-date as required.
• Maintain a monthly bulk file as well as statistical report on all traffic tickets received.
• Review motor vehicle transfer reports.
• Provide direction and training in relation to administrative functions to police members and administrative staff on request.
• Required to perform other related tasks as assigned. Assignments and responsibilities are performed under general supervision according to established routine and performance is subject to review, inspection and evaluation by the Administration Manager

Requirements:

• Must have a minimum of grade 12 education in a commercial program supplemented by formal training in clerical and receptionist courses and experience working in a police environment - OR the equivalent combination of training and experience;
• Must have sound knowledge of the methods, practices and procedures used in police computer programs; rules, regulations and policies governing the work performed;
• Must hold a valid BC Driver’s Licence;
• Must be courteous, tactful and diplomatic in dealing with the public and be neat and presentable in appearance;
• Good working knowledge of basic accounting functions; modern business office practices and procedures;
• business English, switchboard duties and be able to perform arithmetic calculations and computations;
• Able to perform assignments with minimal supervision;
• Able to keep all information in confidence in compliance with the Privacy Act and Freedom of Information Act;

How to Apply:
Compensation: $33.95/hour
Competition Number: 2024-93
Closing Date: July 8, 2024 at 4:30 pm

Visit: https://jobs.chilliwack.com/ to apply for this or other positions.

Organization: City of Chilliwack

Region: Lower Mainland

Posted: June 24, 2024, 2:44 pm

Expires: July 8, 2024, 4:30 pm

Employment Type: Part Time
Employment Length: Casual
Education Requirement: Other trades certificate or diploma
Job Experience: Experience an asset
Rate: $33.95 Hour