Careers
BC Local Government Job Posting Service
District of Clearwater
Administrative and Communications Assistant
Reports To: Deputy Corporate Officer
Salary: $30.20/hour (2024 Rate + 2% 2023 COL)
Status: Full-Time Temporary (1.0 FTE) from July 1st to December 31st, with potential for permanent employment.
Application Deadline: Open until filled - first candidate review will be June 28th, 2024.
Email Cover Letter & Resume to: [email protected]
Note: Qualified internal (CUPE Local 900) applicants will be given preference. Applications must be marked "CONFIDENTIAL"
Job Purpose
Reporting to the Deputy Corporate Officer, the Administrative and Communications Assistant plays a pivotal role in supporting efficient administrative operations and enhancing communication strategies within the District of Clearwater. This position provides essential administrative support to senior management, manages communications channels, and ensures the seamless flow of information both internally and externally. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. The Administrative and Communications Assistant contributes to the overall effectiveness of the Corporate Services department by assisting in daily administrative tasks, coordinating communication efforts, and supporting special projects as needed.
Key Responsibilities
Administrative Duties:
- Manage calls, inquiries, mail, and public works service requests.
- Maintain reception, supply, and coffee areas, and track office supplies.
- Support setup for Committee and Council meetings; prepare and distribute the bi-monthly newsletter.
- Maintain and update staff contacts, business licenses, and the District website.
- Assist with filing, record management, and bylaw complaints.
- Coordinate meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports.
- Provide backup support and perform other related duties as required.
Communications Duties:
- Implement the District’s communications goals and strategy.
- Prepare and disseminate outreach materials, including public notices, press releases, and newsletters.
- Coordinate external meetings and support public engagement events.
- Regularly update and manage the District website and social media accounts.
- Assist with content and layout of print publications and public notices.
- Develop key message strategies and identify opportunities for proactive communication.
Qualifications
- Completion of senior secondary school or equivalent.
- Post-secondary courses in word processing and spreadsheets (MS Office) and/or a Certificate in Office Administration are assets.
- Previous experience as an Administrative Assistant, preferably in local government, or an equivalent combination of education and experience.
- Effective communication skills, both orally and in writing.
- Strong customer service skills with the ability to handle inquiries tactfully.
- Basic knowledge of current bylaws and policies.
- Proficiency in MS Office Suite and Adobe.
- Excellent organizational, research, and interpersonal skills.
- Ability to remain calm in emergency situations and communicate clearly.
- High attention to detail and accuracy in record management.
Work Environment
- Office environment.
- May be called upon to support in the Emergency Operations Centre during an emergency within the District.
- 35 hours per week, Monday to Friday from 8:30 am-4:30 pm.
- A successful Police Information check is contingent for employment.
How to Apply
Interested candidates are invited to submit their resume and cover letter with "Administrative and Communications Assistant – [Candidate name]" in the Subject line to [email protected] or mail to the address below.
Contact Information
District of Clearwater
Attn: Corporate Services
209 Dutch Lake Road
Clearwater, BC
V0E 1N2
Email: [email protected]
Phone: 250-674-2257
Employment Length: Temporary
Education Requirement: Other trades certificate or diploma
Job Experience: Experience an asset
Rate: $30.20 Hour
