Careers
BC Local Government Job Posting Service
The City of Richmond is a diverse and dynamic community in pursuit of our vision
to be the most appealing, livable and well-managed community in Canada.
People l Excellence l Leadership l Team l Innovation
Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community.
Corporate Records Assistant
Overview
The Corporate Records Assistant, as part of the Records and Information team, supports the City’s implementation of effective and forward-thinking Records Management best practices.
Examples of key responsibilities include, but are not limited to:
- Maintaining the City’s corporate records system
- Classifying and coding records of high corporate value
- Auditing and monitoring document profiles in the electronic document management system
- Implementing approved classification categories
- Indexing corporate information to support retrieval
- Providing assistance to staff in using the electronic document management system
- Responding to research requests from both internal and external customers
- Maintaining a central storage facility for City records, including off-site records retrieval
- Implementing retention rules on City records, including confidential destruction
- Managing vital records as required
- Assists with transfers of records to records centre from all departments
Knowledge, Skills & Abilities:
- Sound knowledge of the principles, legislative requirements, practices and techniques of corporate records management systems
- Sound knowledge of the benefits and challenges of records management in a dynamic digital environment
- Sound knowledge of the general functions of the City, including the City Clerk’s Office
- Ability to compile statistics to support the Records and Information team
- A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly eDOCS DM/RM, Inmagic DB/Textwords, Adobe Acrobat, and the Microsoft Office suite. Knowledge and/or experience with Microsoft 365 and SharePoint is a bonus
- Ability to communicate effectively with customers, especially for incoming research requests and reporting findings in a concise manner
- Ability to establish and maintain effective working relationships with internal and external customers
- Meticulous attention to detail
Qualifications and Experience:
- Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable records management related experience.
- Valid Class 5 Driver’s Licence for the Province of British Columbia.
Working Conditions:
-
Office environment with regular trips to an offsite Records Storage warehouse and occasional shifts at the City Archives
The City of Richmond offers a competitive pay and benefits program, attractive incentives and a compressed work day schedule. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada,” please submit your application by following the instructions below:
The City of Richmond uses an applicant tracking system for candidates wishing to view and apply for available career opportunities. For further information regarding position details and to apply, please visit our website at https://www.richmond.ca/city-hall/careers.htm.
We are accepting applications until July 14, 2024.
The City of Richmond is an inclusive employer committed to employment equity objectives and invites applications from all qualified individuals. We thank all applicants in advance for their interest; however, only those under consideration will be contacted. If you are unsuccessful, please accept our appreciation for your interest. No telephone inquiries please.
This position is restricted to those legally entitled to work in Canada.
Employment Length: Permanent
Education Requirement: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Job Experience: 3 years to less than 5 years
Rate: $35.50 to $41.79 Hour
