Town of Princeton

Executive Assistant/Communications Coordinator

The beautiful Town of Princeton, located in the sunny Similkameen Valley, has a great lifestyle opportunity. If you are someone looking for an exciting job in a location that boasts clean air, clean water, and excellent natural outdoor experiences, this might be for you. The Town offers affordable housing, low taxation, and a great place to live. A paradise for those who are looking to connect with nature and the outdoors.

Position Summary
Reporting to the Chief Administrative Officer, the Communications & Executive Assistant to the Mayor will primarily be responsible for providing day to day operation, administrative, and communication support to the Mayor. In this key role, you will be responsible for a wide range of complex and confidential administrative duties including responding to and/or redirecting public inquiries, taking meeting minutes, and liaising with constituents, internal staff and community partners. This role also plans, creates, and executes communications on behalf of the Mayor in multiple formats, including newsletters, social media, and videos. Additionally, the Executive Assistant assists with some administrative needs of Town Councillors and senior staff as requested.

General Duties

1. Assist the Mayor in daily tasks, such as scheduling and appointments.
2. Research and analyze data on issues facing the municipality.
3. Communication & Correspondence for the Mayor and Town of Princeton.
4. Work on special projects as assigned.
5. Handle confidential information with discretion.

Major Duties and Responsibilities

1. Manage the Mayor's schedule, coordinate travel arrangements and conference registrations, maintain calendars, appointments, and arrange meetings and conferences.
2. Provide administrative support, such as printing and assembling documentation, as well as writing correspondence as assigned.
3. Process daily email, mail, and phone calls for the Mayor.
4. Research and respond to queries and concerns from members of the public regarding town matters, as well as referrals to appropriate levels of government, organizations, and agencies within the community.
5. Maintain and organize hard copy documents and digital records as assigned.
6. Assist in preparing reports, briefs, and other documents as required. Conduct research and provide information to the Mayor as requested.
7. Provide itinerary and information for all speaking /engagements and conferences.
8. Summarize committee and Council meetings and help prepare communication materials, such as newsletters.
9. Plan, create, and execute social media posts across multiple platforms for the Town of Princeton to boost community engagement and awareness.
10. Update, monitor, and maintain Town Hall section of municipalities website as directed.
11. Engage with community groups and stakeholders to build relationships and promote collaboration.
12. Coordinate and plan events for the Mayor, including meetings and workshops within the prescribed timeline and budget.
13. Demonstrate continuous improvement efforts to streamline work processes and work cooperatively to provide quality service.
14. At all times, ensure the highest standards of confidentiality and integrity.
15. Adhere to, support, and promote adherence to all Town policies and procedures, regulations, and other related guidelines.
16. At all times, work in a safe manner promoting health and safety and in compliance with the Occupational Health & Safety Act.
17. Attend regular team meetings and support team building, working closely with others in the division and all other Town departments.
18. Perform other duties as assigned by the Mayor or CAO.

Required Qualifications, Skills & Experience

1. Post-Secondary education in Public Administration, Political Science, Communications, Business Administration, or related field.
2. Minimum two (2) years of experience in administration, preferably in a municipal environment.
3. Excellent organizational and time-management skills with the ability to manage complex calendars and prioritize tasks and multiple meetings simultaneously.
4. Demonstrated working knowledge of government and government administration at all levels.
5. Ability to think and act strategically in a political environment and to foster and contribute to a positive, productive work environment
6. Ability to communicate effectively, tactfully, and diplomatically with all stakeholders, including elected officials, Staff, the public, and outside agencies.
7. Strong interpersonal and customer service skills.
8. Ability to maintain confidentiality and exercise discretion in handling sensitive information.
9. Strong computer skills, including excellent proficiency in Microsoft Office Suite and social media platforms.
10. Available to work flexible hours to attend evening and/or weekend meetings or events when required.

This full-time position is exempt and offers an attractive and competitive wage and benefit package based on a 35-hour work week, Monday to Friday 8:30am to 4:30pm. The annual salary range for this position is $62,000 - $67,000.

This job posting is open until filled.

If you would like to apply for this position, please email your resume and cover letter to:

Lyle Thomas
CAO, Town of Princeton
[email protected]
 
or by mail:
Town of Princeton PO Box 670
Princeton, BC V0X1W0
 
By making application, you are authorizing the Town of Princeton to verify, through whatever means deemed appropriate, any information included in your applicant profile.
 
The Town of Princeton wishes to thank all applicants; however, only those candidates selected for an interview will be contacted. No phone calls please!

Organization: Town of Princeton

Region: Okanagan Valley / Similkameen

Posted: June 18, 2024, 11:14 am

Expires: July 31, 2024, 4:30 pm

Employment Type: Full Time
Employment Length: Permanent
Education Requirement: College/CEGEP
Job Experience: 2 years to less than 3 years
Rate: $62,000.00 to $67,000.00 Year